We are looking for an experienced EA who delivers structured, accurate work at a consistent pace. This role is focused on calendar and inbox execution, clean task-system hygiene (ClickUp or similar), proactive follow-ups, and documentation that stays current. Success means fewer mistakes, stronger organisation, and less manual oversight from leadership.
Work Hours:⭐ 3 hours per day to start
⭐ Fixed overlap block in UK time
Rate:
⭐£7 per hour
POTENTIAL TASKS
- Manage scheduling, confirmations, rescheduling, and meeting logistics; resolve conflicts proactively; maintain an accurate calendar that does not require re-checking.
- Triage inbound messages, capture action items, draft/send emails as required, and ensure time-sensitive emails are sent by agreed deadlines (including the 2:00 PM UK-time email SLA where applicable).
- Maintain task hygiene (owners, due dates, priorities, statuses); set up and manage recurring tasks; keep repetitive workflows tidy and current so nothing goes stale.
- Chase responses and updates from internal/external stakeholders as needed; prevent tasks from stalling due to missing info; ensure next steps are always clear.
- Maintain structured records, templates, trackers, and organised folders so information is easy to find and consistently updated.
- Support a weekly review/sign-off cadence; implement feedback; track recurring mistakes and reduce them through better systems and habits.
- Identify where errors typically occur and implement practical fixes (checklists, templates, rules) to reduce repeat mistakes over time.
SKILLS/EXPERIENCES REQUIRED
- Proven EA experience supporting senior leaders (EA-level, not junior admin)
- Accuracy-first work habits; can apply repeatable checks to prevent calendar/inbox/task errors.
- Consistent pace and dependable execution; closes loops and meets deadlines without constant reminders.
- Confident using task tools (ClickUp preferred; Asana/Trello/Monday acceptable) and keeping systems clean and up to date.
- Strong written English and professional communication; clear action capture and escalation.
- Reliable internet and a clear backup plan for continuity.
- Experience supporting UK-based clients and/or operations-heavy environments.
- Comfortable building checklists/templates/SOPs and maintaining tidy documentation structures.
IMPORTANT REMINDERS
- Please apply only once. If you have already submitted an application form for another position, please do not submit another form. Any additional submissions will be automatically tagged as invalid.
- Our application will include submission of requirements and a few trial tasks. Please block off some time to prepare and complete these before starting the form. We recommend saving the URL to this page so you can come back when you’re ready.
- To ensure smooth communication, please download WhatsApp. It’s the primary tool many of our clients use, and we’ll also use it alongside email to reach out to you for potential client opportunities if you successfully pass this application. (Here's a quick tutorial on how to do this!)
- TIP: Read through the questions in the form first to know what you need to prepare before filling out the form. Please be on a PC or a laptop before proceeding with your application.
- Your minimum internet speed should be 10 mbps and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).
- DON’T HESITATE! No VA experience is required!
