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We are looking for a Property Research & Systems VA to become a trusted operational support partner to the founder.

The role is primarily focused on property research, database management, written outreach support, digital infrastructure, and process improvement. The successful candidate should be comfortable receiving an outcome-level brief rather than a detailed checklist and working independently to determine the best way to complete it.

This role suits someone who naturally uses AI and digital tools to work more efficiently, researches unfamiliar tasks confidently, and takes pride in building clean, organized, repeatable systems.

Work Hours:

⭐ Full-time
⭐ 10 hours/week to start
⭐ UK time

Rate:

⭐5-6 GBP per hour

We don’t take a cut of your pay - ever.You receive 100% of your full advertised rate - paid directly to you by your client. We never take a cut, percentage, or reduce your earnings in any way. 

POTENTIAL TASKS

 

Property Research & Database Management

  • Research property and land listings online
  • Build and maintain databases of estate agents and contacts
  • Accurately record opportunities and findings
  • Keep Google Sheets and databases organized, updated, and user-friendly

Lead Research

  • Identify potential property, land, agent, and market opportunities
  • Organize research findings clearly
  • Highlight key opportunities, trends, and recommendations

Written Outreach Support

  • Draft and send outreach emails on behalf of the founder
  • Support communication with agents, landowners, investors, and other contacts
  • Track outreach activity and responses accurately

Mail Merge & Document Support

  • Create personalized letters and outreach materials using mail merge
  • Work from Google Sheets or Excel contact lists
  • Verify names, addresses, and contact details before sending

Digital Infrastructure Support

  • Manage and maintain the company website (e.g., Netlify, Cloudflare Pages)
  • Ensure enquiry forms function correctly and route to the right inbox
  • Support basic website, hosting, and domain administration

Email & Domain Support

  • Assist with Google Workspace, domains, and email aliases
  • Support email authentication setup (SPF, DKIM, DMARC)
  • Research and follow technical documentation as needed

Light Social Media Support

  • Set up and maintain Instagram and LinkedIn profiles
  • Assist with light content posting (approximately one post per week)
  • Maintain a professional and consistent online presence

AI & Automation Support

  • Use AI and no-code tools to improve efficiency
  • Support research, documentation, drafting, and organization
  • Identify opportunities to automate repetitive tasks

Systems & Process Improvement

  • Create clear, repeatable workflows from informal processes
  • Develop simple SOPs where needed
  • Maintain systems proactively with minimal supervision

Operational Support

  • Take ownership of assigned tasks and outcomes
  • Research solutions independently and provide recommendations
  • Communicate progress clearly and flag issues early
  • Deliver work reliably within agreed timelines

SKILLS/EXPERIENCES REQUIRED

Online Research

  • Strong online research skills and the ability to find, verify, organize, and summarize information accurately.

Database Management

  • Experience managing Google Sheets, Excel, contact lists, trackers, or databases. Must be meticulous with data accuracy and organization.

AI Tool Confidence

  • Comfortable using AI tools such as Claude, ChatGPT, or similar platforms to work faster, research options, draft materials, organize information, and improve workflows.

Systems Thinking

  • Able to identify inefficient or repetitive processes and turn them into clearer, more reliable systems.

Independent Execution

  • Able to receive a goal, research the available options, and return with a recommended approach rather than waiting for detailed step-by-step instructions.

Written Communication

  • Strong written English and the ability to draft clear, professional emails, letters, summaries, and updates.

Digital Confidence

  • Comfortable learning website hosting, domains, business email systems, enquiry forms, and other digital tools by reviewing documentation and testing carefully.

Google Workspace / Microsoft Office

  • Confident using Google Sheets, Google Docs, Gmail, Excel, Word, and related productivity tools.

Mail Merge

  • Experience with mail merge is preferred, or the ability to learn and execute it accurately.

Organization

  • Able to manage several small projects, research tasks, and databases without losing track of details. 

Proactive Ownership

  • Takes initiative, thinks ahead, asks useful questions, identifies problems, and communicates recommendations clearly.

Reliability

  • Consistently shows up, meets deadlines, responds within agreed timeframes, and communicates early when there are issues or blockers.

Property Experience

  • Property experience is beneficial but not required. Strong research, organization, and systems ability are more important.

Design Sensibility

  • A good eye for clean and professional presentation is useful but not essential.

Long-Term Mindset

  • Interested in growing with the business and taking on additional responsibilities as the role develops.

IMPORTANT REMINDERS

  • Please apply only once. Take a moment to choose the position that best fits you before submitting your form. We’ll only review your first application, and any additional submissions while your initial one is still in process will be tagged as invalid.
  • This is an opportunity to work with international clients as a self-employed, independent contractor (freelancer). You’ll be responsible for managing your own taxes and compliance under Philippine law.
  • Our application will include submission of requirements and a few trial tasks. Please block off some time to prepare and complete these before starting the form. We recommend saving the URL to this page so you can come back when you’re ready.
  • TIP: Read through the questions in the form first to know what you need to prepare before filling out the form. Please be on a PC or a laptop before proceeding with your application.
  • To ensure smooth communication, please download WhatsApp. It’s the primary tool many of our clients use, and we’ll also use it alongside email to reach out to you for potential client opportunities if you successfully pass this application. (Here's a quick tutorial on how to do this!)
  • Your minimum internet speed should be 10 mbps and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).
  • DON’T HESITATE! No VA experience is required!
✉ APPLY NOW!