POTENTIAL TASKS

General HR Administration 

• Providing day-to-day administrative support to the HR team. 

• Maintaining and updating staff records and HR trackers. 

• Assisting with general staff-related queries and administrative concerns. 

• Preparing and maintaining HR documentation and correspondence. 

• Supporting the HR team with various administrative tasks as required. 

Meeting & Diary Management 

• Taking and preparing accurate meeting minutes. 

• Circulating meeting minutes and tracking any required actions. 

• Arranging and coordinating internal meetings. 

• Managing meeting schedules and sending calendar invitations and reminders. 

• Scheduling probation reviews and other staff-related meetings. 

Staff Training & Compliance Administration 

• Maintaining staff training trackers and monitoring completion dates. 

• Updating training records and following up with staff where training is outstanding or due for renewal. 

• Assisting the HR team with general compliance administration and record keeping. 

Staff Onboarding & HR Processes 

• Providing administrative support throughout the staff onboarding process. 

• Assisting with the staff Certificate of Sponsorship (CoS) process by coordinating the required information and documentation with the relevant HR team members. 

• Maintaining trackers for new starters, probation periods, and other staff processes. 

• Supporting the HR team with staff documentation and follow-ups. 

Operational & Administrative Support 

• Assisting with day-to-day operational tasks that support the HR and management teams. 

• Coordinating information between the HR onsite team and relevant staff members. 

• Following up on outstanding actions and maintaining accurate records. 

• Assisting with ad-hoc administrative tasks and projects as required. 

SKILLS/EXPERIENCES REQUIRED

• Strong organisational and administrative skills  

• Excellent attention to detail and accuracy  

• Strong written and verbal communication skills  

• Time management and task prioritisation  

• Strong follow-up and coordination skills  

• HR documentation, records, and data management  

• Spreadsheet, reporting, and database management  

• Meeting, calendar, and diary management  

• Confidentiality, professionalism, and discretion  

• Problem-solving and ability to follow processes  

• Proactive, self-motivated, and able to work independently  

• Teamwork, adaptability, and willingness to learn 

IMPORTANT REMINDERS

• Please apply only once. Take a moment to choose the position that best fits you before submitting your form. We’ll only review your first application, and any additional submissions while your initial one is still in process will be tagged as invalid.
• This is an opportunity to work with international clients as a self-employed, independent contractor (freelancer). You’ll be responsible for managing your own taxes and compliance under Philippine law.
• Our application will include submission of requirements and a few trial tasks. Please block off some time to prepare and complete these before starting the form. We recommend saving the URL to this page so you can come back when you’re ready.
• TIP: Read through the questions in the form first to know what you need to prepare before filling out the form. Please be on a PC or a laptop before proceeding with your application.
• To ensure smooth communication, please download WhatsApp. It’s the primary tool many of our clients use, and we’ll also use it alongside email to reach out to you for potential client opportunities if you successfully pass this application. (Here's a quick tutorial on how to do this!)
• Your minimum internet speed should be 10 mbps and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).
• DON’T HESITATE! No VA experience is required!