This is a high-trust, high-responsibility Executive Assistant role supporting a fast-moving founder and team. The purpose of the role is simple but demanding: protect time, manage priorities, and control incoming communication with clarity and precision.
This is not a reactive admin position. You will act as a right-hand operational partner, owning detail end-to-end, anticipating issues before they arise, and keeping communications and scheduling running cleanly behind the scenes.
Work Hours:
⭐ Part-time
⭐ UK hours
Rate:
⭐4 GBP per hour
POTENTIAL TASKS
📥 Inbox Ownership & Communication
- Take full ownership of inbox management, triage, prioritisation, and follow-through
- Confidently respond on behalf of the Founder using sound judgement and context
- Filter noise and distractions, escalating only what genuinely requires attention
- Liaise with internal team members to gather information and close loops without unnecessary involvement
📆 Calendar Management & Time Protection
- Proactively manage a complex, fast-moving diary
- Anticipate scheduling conflicts, overcommitment, and competing priorities before they arise
- Protect focus time and enforce boundaries with confidence and professionalism
- Ensure meetings are purposeful, well-timed, and aligned with priorities
⏱ Anticipation, Accountability & Delivery
- Track key dates, deadlines, commitments, and follow-ups
- Provide clear reminders and accountability without micromanagement
- Ensure tasks and commitments are completed accurately and on time
- Apply common-sense organisation instinctively, even when not explicitly instructed
⚙️ Operational Oversight & Systems
- Maintain a strong understanding of wider business priorities
- Spot risks, gaps, and inconsistencies early and flag them clearly
- Create and maintain simple systems, checklists, and rules to support speed and accuracy
- Operate calmly and precisely in a high-growth, evolving environment
🔒 Trust, Discretion & Gatekeeping
- Act as a gatekeeper and decision filter for communications and requests
- Handle sensitive information with absolute discretion and professionalism
- Push back, say no, and reset expectations when needed—always in service of priorities
SKILLS/EXPERIENCES REQUIRED
- Exceptionally detail-oriented with a natural instinct to double-check and verify
- Highly proactive and anticipatory, comfortable taking full ownership
- Calm, confident, and composed under pressure
- Trustworthy, discreet, and ethically grounded
- Comfortable pushing back, setting boundaries, and saying no when required
- Able to keep pace with a fast-moving business without constant direction
IMPORTANT REMINDERS
- Please apply only once. If you have already submitted an application form for another position, please do not submit another form. Any additional submissions will be automatically tagged as invalid.
- Our application will include submission of requirements and a few trial tasks. Please block off some time to prepare and complete these before starting the form. We recommend saving the URL to this page so you can come back when you’re ready.
- To ensure smooth communication, please download WhatsApp. It’s the primary tool many of our clients use, and we’ll also use it alongside email to reach out to you for potential client opportunities if you successfully pass this application. (Here's a quick tutorial on how to do this!)
- TIP: Read through the questions in the form first to know what you need to prepare before filling out the form. Please be on a PC or a laptop before proceeding with your application.
- Your minimum internet speed should be 10 mbps and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).
- DON’T HESITATE! No VA experience is required!
