We’re looking for a highly organized, detail-oriented, and reliable professional to manage the operational side of Substack newsletters for a growing agency. You’ll work directly with the founder to execute a weekly publishing schedule, format posts, manage editorial systems, and ensure everything runs smoothly behind the scenes.
This is an execution-focused role. The strategy and approved copy will be provided. You’ll maintain a clean, consistent publishing process across Substack, Notion, and Google Workspace—with the opportunity to take on more responsibility as the company grows.
Work Hours:
⭐ Part-time
⭐ Flexible
Rate:
⭐ 4 USD per hour
POTENTIAL TASKS
- Format and schedule posts in Substack (headlines, images, links, SEO/social previews)
- Ensure consistent layout, styling, and visual formatting
- Upload and embed images, graphics, or multimedia as needed
- Proofread for typos, grammar, and formatting errors
- Maintain and update the content calendar in Notion
- Track the status of all content (idea, draft, review, scheduled, published)
- Organize Google Docs for easy access and collaboration
- Send reminders and keep tasks moving on schedule
- Track open rates, click-through rates, and subscriber growth
- Maintain a simple analytics tracker and surface key insights
- Ensure all platform settings (bios, banners, links) are up to date and on-brand
- Monitor Substack comments and flag notable feedback
- Help manage cross-promotions or referral links as needed
SKILLS/EXPERIENCES REQUIRED
- Have excellent written English and strong formatting/proofreading skills
- Are confident navigating Substack, Google Docs, and Notion
- Are interested in newsletters and are an avid subscriber and reader
- Have 1–2+ years of experience supporting a content or editorial team
- Are self-directed, highly organized, and dependable
- Communicate clearly and follow through on deadlines without micromanagement
- Experience with Canva for light design/formatting tasks
- Familiarity with Substack newsletters and enjoy subscribing to newsletters and exploring the platform
- Previous newsletter, content ops, or email marketing experience
IMPORTANT REMINDERS
- Please apply only once. If you have already submitted an application form for another position, please do not submit another form. Any additional submissions will be automatically tagged as invalid.
- Our application will include submission of requirements and a few trial tasks. Please block off some time to prepare and complete these before starting the form. We recommend saving the URL to this page so you can come back when you’re ready.
- To ensure smooth communication, please download WhatsApp. It’s the primary tool many of our clients use, and we’ll also use it alongside email to reach out to you for potential client opportunities if you successfully pass this application. (Here's a quick tutorial on how to do this!)
- TIP: Read through the questions in the form first to know what you need to prepare before filling out the form. Please be on a PC or a laptop before proceeding with your application.
- Your minimum internet speed should be 10 mbps and your PC specs should be at least Intel Core i5 (or equivalent) and have 8GB RAM (at the minimum).
- DON’T HESITATE! No VA experience is required!
